The Chart of Accounts is the blueprint of the accounts in your organization.

Go to the Chart of Accounts list.

Here you can open group accounts which contain other accounts. There are options to “Add Child” in an account, Edit or Delete the account.

1. The option to create a child account will only appear if you click on a Group (folder) type Account.
2. Enter a name for the account.
3. Enter a number for the account.
4. Tick 'Is Group' if you want this to be a group account which can contain other accounts.
5. Select the Account Type. Selecting this is important as some fields allow selecting only specific type of accounts.
6. Change the currency if this account will be used for transactions with different currency. By default, it's the Company's currency.
7. Click on Create New.

Typically, you might want to create Accounts for:

• Travel, salaries, telephone, etc. under Expenses.
• Value Added Tax (VAT), Sales Tax, Equity, etc. under Current Liabilities.
• Product Sales, Service Sales, etc. under Income.
• Building, machinery, furniture, etc. under Fixed Assets.

A Fiscal Year is used to record and report the transactions for the year.

• How to set up Fiscal Year:
  • Go to the Fiscal Year list.
  • To set the Fiscal Year as default, click on the Set as Default button.
  • In case you have multiple companies sharing the same Fiscal Year, you can add it as shown in the following screenshot:

A warehouse is a commercial building for storage of goods. Warehouses are used by manufacturers, importers, exporters, wholesalers, transport businesses, customs, etc.

1. How to create a Warehouse:
   • Go to the Warehouse list, click on New.
   • Enter a name for the Warehouse.
   • Set/check the Parent Warehouse. If you tick on 'Is Group', you can create sub-Warehouses under this group Warehouse.
   • Save.

An Item is a product or a service offered by your company.

1. How to create an Item:
   • Go to the Item list, click on new.
   • Enter an Item Code, the name will be auto-filled the same as Item Code on clicking inside the Item Name field.
   • Select an Item Group.
   • Enter the opening stock units and standard selling rate.
   • Save.

A customer, who is sometimes known as a client, buyer, or purchaser is the one who receives goods, services, products, or ideas, from a seller for a monetary consideration.

1. How to create a Customer:
   • Go to the Customer list and click on New.
   • Enter Full Name of the customer.
   • Select Individual if the customer represents an individual or Company if the customer represents a company in Type field.
   • Select a Customer Group. Individual, Commercial, Non Profit and Government are available by default. You can create additional groups if you need.
   • Select the Territory.
   • If the customer is being created against a lead, you can select the same in From Lead field
   • Save.

Suppliers are companies or individuals who provide you with products or services.

1. How to create a Supplier:
   • Go to the Supplier list and click on New.
   • Enter a name for the supplier.
   • Select the supplier group whether Pharmaceutical, Hardware etc.
   • Save.

A Sales Invoice is a bill that you send to your Customers against which the Customer makes the payment.

1. Before creating and using a Sales Invoice, it is advised to create the following first:
   • Item
   • Customer
2. How to create a Sales Invoice:
   For manual creation, follow these steps
   • Go to the Sales Invoice list and click on New.
   • Select the Customer.
   • Set the Payment Due Date.
   • In the Items table, select the Items and set the quantities
   • The prices will be fetched automatically if Item Price is added, else add a price in the table
   • The posting date and time will be set to current, you can edit after you tick the checkbox below Posting Time to make a backdated entry
   • Save and Submit.

A Purchase Invoice is a bill you receive from your Suppliers against which you need to make the payment.

1. Before creating and using a Purchase Invoice, it is advised to create the following first:
   • Item
   • Supplier
2. How to create a Purchase Invoice:
   For manual creation, follow these steps
   • Go to the Purchase Invoice list and click on New.
   • Select the Supplier.
   • The posting date and time will be set to current, you can edit after you tick the checkbox below Posting Time.
   • Set the Payment Due Date.
   • Add Items and quantities in the Items table.
   • The Rate and Amount will be fetched.
   • Save and Submit.

A Payment Entry is a record indicating that payment has been made for an invoice.

1. A Payment Entry can also be created directly then linked to an order/invoice later. Before creating and using Payment Entry, it is advised to create the following first:
   • Customer
   • Supplier
   • Bank Account
2. How to create a Payment Entry:
   On submitting a document against which Payment Entry can be made, you will find the Payment option under the Create button
   • Change the posting date.
   • The Payment Type will be set based on the transaction you're coming from. The types are 'Receive', 'Pay', and 'Internal Transfer'.
   • The Party Type, Party, Party Name will be fetched automatically.
   • The Account Paid To and Account Paid From will be fetched as set in the Company form
   • The Amount Paid will be fetched from the Invoice
   • Save and Submit.

An individual who works part-time or full-time under a contract of employment, and has recognized rights and duties of your company is your Employee.

1. How to create an Employee:
   • Go to the Employee list, click on New.
   • Enter the Employee's personal details such as Name, Gender, Date of Birth, and Date of Joining.
   • Save.